Land Interest Questionnaire (LIQ) Privacy Notice

The Droves Solar Farm Privacy Notice

The Droves Solar Farm Limited (“we”, “us” or “our”) is committed to protecting and respecting your privacy.

This privacy notice sets out the basis on which any personal data (called personal information in this notice) we collect from you, or that you provide to us, in relation to our proposed solar and energy storage project (“The Droves”), will be processed by us. We are required to notify you of the information contained in this notice. It is important that you read this notice so that you are aware of how and why we are using such information and how we will treat it.

Who we are

The legal entity responsible for the processing of your personal information is The Droves Solar Farm Limited, Unit 25.7 Coda Studios 189 Munster Road, London, England, SW6 6AW (Company Number 13362769).

As referenced above, The Droves Solar Farm Limited is the data controller of personal information provided by you or collected about you.

The data we will collect about you

We may collect, use, store and transfer different kinds of personal data about you as follows:

• Identify Data – information identifying who you are (including name and / or company name)
• Contact Data – information we may use to contact you (including address, registered company address, telephone number and e-mail address)
• Property Data – information about property ownership and occupation
• Business Data – information about businesses which own, operate from or use the property.

How we collect and use your data

1. Information you provide to us directly

We take your privacy very seriously and this policy outlines how we will hold and process your personal information under the Data Protection Act 1998, the UK Data Protection Bill and the General Data Protection Regulation (GDPR). This policy contains important information about what to expect when we collect personal information via all platforms, including when you visit our website; or when you subscribe to our marketing communications. It further explains the specific ways in which we use and disclose that information.

This policy applies to the information we collect in regard to:

• Persons that subscribe to our communications; i.e. marketing emails, online feedback forms, newsletters and event notifications;
• Persons that provide information to the project through feedback and enquiries; and
• Persons that complete a Land Interest Questionnaire.

For the purpose of Data Protection legislation (which includes, but is not limited to, the Data Protection Act 2018 and also the UK General Data Protection Regulations) the data controller, The Droves Solar Farm Limited, in relation to any personal data that is held, will observe all obligations under the Data Protection legislation and the Data Protection Principles. These obligations will be continuously reviewed in line with the ongoing regulations to ensure compliance.

1. Marketing communications

When you subscribe to our newsletter, we may collect limited personal information from you:

• Name and job title (where applicable).
• Email address and telephone number.
• Company name where applicable.

If you wish to notify us that any or some of the information which we hold about you is incorrect, recently changed or is misleading, we will have that information corrected or amended in a timely manner. You have the right to request a copy of the information that we may hold about you. If you would like a copy of some or all of your personal information to a line with your right of access this can be exercised in accordance with the General Data Protection legislation.

We also collect some of your information from other third parties, including public records such as the Land Registry, Companies House, online registries, websites of organisation and information which may be obtained from a general internet search. Please note that we may combine personal data we receive from other sources with personal data you give us and personal data we collect about you.

How we store and share your data

It is necessary to collect and use personal information in order to comply with our legal obligations under the Planning Act 2008. We have a legitimate interest to use the personal information we collect to further engage with you in connection with  The Droves.

We will only use your personal data for the purpose for which we collect it, including the following:

• Carrying out enquiries into land ownership and occupation, and land values / compensation.
• Communicating with landowners and occupiers about The Droves, including negotiations with those people.
• Surveying land that may be affected by The Droves.
• Consulting on The Droves and reporting to the Secretary of State, Planning Inspectorate or local authorities on the consultation. This may involve passing your personal data to those parties, and in some cases we are required to publish the data as part of a consenting process. The Planning Inspectorate’s privacy notice can be viewed here: https://www.gov.uk/government/publications/planning-inspectorate-privacy-notices/customer-privacy-notice
• Future development and implementation of The Droves.

We will only use your personal information for the purpose for which it is collected, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If we need to use your personal information for an unrelated purpose, we will notify you and explain the legal basis which allows us to do so.

Except as otherwise legally required, we will typically keep your personal data for 10 years.

We may share your personal data with our professional advisers including our parent company (Island Green Power Limited), communications consultants (Copper Consultancy Ltd), environmental consultants (DWD), land agents and land referencers (WSP) and our legal advisors (Pinsent Masons LLP) for the purposes of The Droves. We may also share your information (where required or permitted by law) with government bodies and law enforcement agencies.

1. How we store information

Your information will be stored on a secure server that has an imaging back up service. We share your personal data within The Droves’ consultant team. In general, the personal data that we collect from you will be stored at a destination within the UK or European Economic Area (EEA). However, we may also transfer your data outside the EEA, if stored on external platforms.

Please note that some countries outside of the EEA have a lower standard of protection for personal data, including lower security requirements and fewer rights for individuals. Where your personal data is transferred, stored and/or otherwise processed outside the EEA, we will take all reasonable steps to ensure that your personal data is treated securely and in accordance with this policy.

We only hold your information for the duration of the time of The Droves’ consultation period or when you have selected to unsubscribe to us. We will not rent or sell your information to third-parties outside The Droves, without your consent.

1. Data security

We take care to ensure the security of your personal data in use, storage and transmission and that it is only accessed by verified persons who have the necessary authority. All of our personnel who have access to personal data are legally and contractually obliged to respect the confidentiality of this information and we deliver training to ensure this is maintained.

We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

What rights you have

You have a number of rights under the Data Protection Laws in relation to the way we process your personal data, which are set out below. You may contact us using the details at the end of this privacy notice to exercise any of these rights.

You have the following rights:

• To request access to, rectification or erasure of your personal data.
• To have the processing of your personal data restricted.
• If processing of your personal information is based on your consent, to withdraw your consent at any time. Your withdrawal will not affect the lawfulness of the processing carried out before you withdrew your consent.
• To receive your personal information in a structured, commonly used and machine-readable format (data portability).
• To lodge a complaint with a data protection supervisory authority, e.g. The Information Commissioner’s Office.

You also have the right to object to processing of your personal data as follows:

• If processing of your personal data is based on it being necessary to comply with a legal obligation or for legitimate interests, you have the right to object, on grounds relating to your particular situation, at any time to the processing of your personal data.
• Where your personal data is processed for direct marketing purposes, you have the right to object at any time to the processing of personal data about you for such marketing.

There may be conditions or limitations on these rights. It is therefore not certain for example you have the right of data portability in the specific case – this depends on the specific circumstances of the processing activity.

If you have any concerns regarding our processing of your personal data, or are not satisfied with our handing of any request made by you, or would otherwise like to make a complaint, please contact The Droves Solar Farm Limited in the first instance using the details in this privacy notice, so that we can do our very best to sort out the problem.

You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues. The ICO can be contacted by telephone on 0303 123 1113 or by post as follows: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF or via email at casework@ico.org.uk.

Changes to this privacy notice

We will keep this notice under regular review. Any changes we make to this notice in the future will be posted on this page.

Contacting us

If you have any queries, comments or requests regarding this notice or you would like to exercise any of your rights set out above, you can contact us as follows:

• by post to The Droves Solar Farm Limited, Unit 25.7 Coda Studios 189 Munster Road, London, England, SW6 6AW; or
• by email to info@thedrovessolar.co.uk

This notice was last reviewed and updated in November 2024.